Quickly turn open role requests into clear candidate criteria so hiring teams can start sourcing without waiting for hiring manager alignment.
The clock starts when a role opens, but sourcing is blocked by hiring manager alignment. Recruiters are chasing down hiring managers, then translate hurried notes into a job description days later, losing details in the gap. When a similar role reopens, that context is gone, and the process restarts before sourcing can begin.
Phenom Intake Agent runs the intake conversation with the hiring manager in the Hiring Manager portal on their own time, then turns it into a job description, interview document, sourcing criteria, and calibrated candidate list. Everything is waiting in one place for the recruiter to review and move forward, without another meeting or round of follow up.
Try itTraditional intake depends on a meeting that requires coordinating calendars. Intake Agent replaces it with an asynchronous conversation the hiring manager completes on their time, adapting each question based on their answers instead of following a fixed script. The result? Faster, more complete intake.
Asynchronous by design, not a scheduling workaround.
Adapts each question to the last answer, not a static form.
Every output traces to an exact response, not paraphrased.
Turn hiring manager input into a calibrated candidate target
As the hiring manager describes the role, Intake Agent surfaces real candidates from your CRM who match what’s been discussed so far. The manager can quickly tag candidates as fits or misses, giving the agent more context with every response. By the end of the conversation, the sourcing criteria is calibrated to a real candidate profile so recruiters can start sourcing with a clearer target.
Surfaces up to five matching CRM candidates at a time mid-conversation
The manager tags fits and misses instead of describing a profile from scratch
Every tag refines the sourcing criteria the AI agent hands off after
Connecting quickly with a hiring manager mid-shift or between meetings can be challenging. Intake Agent notifies the manager, then lets them complete the conversation in the Phenom Hiring Manager portal on their own time, adapting its questions as the answers come in so a vague reply gets a follow-up to avoid any gaps.
Notifies by email, Teams, or Slack. The conversation happens in the HRM portal
Adjusts questions in real time within the categories your team has configured
No calendar coordination required to get started
The slowest part of the intake process isn’t the conversation. It’s everything recruiters have to build after. Once the manager answers, Intake Agent turns the hiring manager’s feedback into the core deliverables needed for sourcing and screening, so they can review finished drafts instead of starting from a blank page.
Produces job descriptions built on Phenom's Talent Ontology and the manager's
Drafts an interview guide document with rounds, panel, and evaluation focus
Hands off a calibrated candidate list and sourcing criteria, not a rough brief
From an open requisition to a reviewed set of sourcing documents.
A recruiter opens a requisition in the CRM and triggers Intake Agent for the hiring manager, choosing which deliverables to generate and setting any guardrails before the conversation is sent.
Intake Agent notifies the hiring manager to submit the intake details, guiding them through configured questions, adapting each question to their answers, and skipping what isn’t relevant.
Once the conversation ends, the agent generates a job description, an interview guide document, sourcing criteria, and a candidate list, organized for the recruiter.
An unclear or vague answer gets a follow-up question instead of a guess, and every deliverable carries a direct link back to what the hiring manager actually said.
A recruiter triggers the intake from the job record in the CRM. Nothing reaches a hiring manager without that trigger.
Which follow-up to ask when an answer is vague, and which CRM profiles to surface for calibration, within set guardrails
Every sourcing deliverable is provided to the recruiter for review and approval before it reaches sourcing or scheduling.
The full conversation, including reasons that connect each generated deliverable to the hiring manager’s original response.
Intake Agent asks the questions and drafts the assets; it doesn't decide what the role needs. Recruiters set guardrails, approve every deliverable before it moves downstream, and step in whenever a hiring manager flags a question or gives an answer the agent can't resolve on its own. A hiring manager still describes the role in their own words rather than picking from a list.
What intake captures doesn't stay in a document. Criteria, job descriptions, and calibration all flow into the products recruiters already use, so a requisition starts aligned and stays that way.
Sourcing criteria from intake feed directly into Sourcing Agent, so search starts from a calibrated talent target, and candidates surfaced for calibration are ranked by Fit Score, strongest matches first.
Adaptive dialogue skips what does not apply and probes unclear answers. Job descriptions generate against Phenom's Talent Ontology, and every deliverable traces back to the answer that produced it.
Guardrails you configure, job description length, EEO language, compensation bands, and location rules are enforced during the conversation and checked again before delivery. Every interaction is logged for audit.
66%
intake completion rate
25%
faster time to publish after intake
15%
shorter time to fill after intake
Our hiring leaders don't have to be frustrated by repeating the same answers over and over again.
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